WITNESS FOR WELLNESS

SUPPORT COUNCIL MEETING

MINUTES

June 11, 2004

AGENDA	DISCUSSION	ACTION TAKEN
1. Introductions	Loretta Jones and Ken Wells co-chaired the meeting. Everyone introduced himself or herself.
2. Work Plan Presentations-Working Groups	Supporting and Building Co-Chairs presented their work plans to the Council. They received both positive and negative feedback, but overall positive. Dr. Barry Collins represented Talking, as both its Co-Chairs were unable to attend due to other pressing business. He updated the council on what the Talking Group is doing.	The actual purpose of the working groups’ presentations was clarified. Time limits were set: 10 minutes to present and 10 minutes for questions and answers. Each group will fine-tune their presentation and be ready for a run-through on July 9^th. Meanwhile all scripts must be turned in on July 5^th.
3. WFW Annual Report Back Conference Site Update	Loretta Jones announces that we have secured Magic Johnson Theatre #12 for the conference. This theater is the largest one they have and holds 400-500 people. It also costs less than the Science Center, our previous venue.	Every one agrees that this site will work for our purposes, and the price is right,.
4.Annual Conference Real Time Voting—Paul Koegel	Paul Koegal explains the logistics of the voting system. Two people will share a voting system. The vote will take about 30 seconds to get to the receiver and, at the most, 20 minutes to tally.	This, too, is deemed satisfactory.
5. Annual Conference Surveys—Evaluation Framework Team	Loretta Jones reiterates that the purpose of the conference is to “report back” to the community what we have done and learned over the past year, and also whether or not our findings are correct. We are not trying to pump the community for additional information.	The questions in the survey will be formulated so as to be able to be answered using the real time voting format.
6. Conference Information Packet—(What Information to Include)	We will be providing information about what we’ve been working on during this past year between conferences. Everything that we speak of in the conference will be backed up on paper. Also there will be information on how to contact our partners and how to join the working group of their choice.	Items to be included: A roster for each group with Name, Agency, Contact Information, a list of all our partners and their contact info, a written report on what each group has done and also their goals and methods. and recruiting information.
7. Conference Day Oversight Committee	An oversight committee of 3 or 4 people is needed as representatives of the council to oversee the final “putting together” of the conference.	The Oversight Committee: Nisaa Madyon, Jan French, Kavita Patel, and Tanika Spates.
8.Conference Outreach Efforts	We will have a list of all the partnering organizations with contact information for the organization instead of the individuals. We will also have a roster of all the group participants’ organizations’, featuring the Name, Agency, and contact information.	At the end of the conference, for those interested, each group will have a representative available to sign up people to the Wellness Group of their choice. In addition, there will be information available in their packets to assist them.
9. Next Meeting Date	Because we need to coordinate with the Talking Group, it was decided that we would meet on July 9^th. This will be the final meeting before the conference. We will do 10-minute run-throughs of all the groups’ presentations. Also, Miss Loretta wants all groups to have their scripts turned in by July 5^th.	Meetings: July 9^th—turn in scripts; rehearsal; July 15^th—CONFERENCE August 13^th (2^nd Friday)-debriefing DON’T FORGET! SCRIPTS DUE JULY 5^TH!)